In aAn HRIS keeps track of all employees and information about them. Human resource plays a vital role in managing the employees. The field of HR transformed with passing years. The extended use of information system has a serious effect on the management of HRM. Human resource information systems are electronic systems that compile information. Therefore, the information can use in the future for better analysis.
As technology changes, its impact on strategic HR planning. According to recent dissertation research, approximately three-quarters of executives lead to better productivity with HRIS. Therefore, the information system brings ease in managing the employees. Information system in HRM allows an automatic process. Further, it assists the managers in almost every aspect of HR. Given below are a few important roles of information systems in HRM.
Maintaining The Records:
The use of an information system in HRM is very helpful in maintaining records. The companies can manage the attendance and payrolls of the employees through the IS. Due to this, if you compare the attendance and payroll process with manual terms, the IS is quite convenient for the companies because the manual is time taking. Imagine how difficult it is for the manager to track the attendance. The IS allows companies to take attendance with a single click. Also, the leave and salary can manage with effective systems.
Information systems make record keeping easier and more accurate. Further, the chance of error is less because all the process is digital. The IS brings security for a company as there is no loss of data. The daily record-keeping aware employees that company monitors them on a regular basis. Also, the records are more precise and reliable as compared to manual. Almost every organisation is using IS for managing the employee’s record.
HR information system keeps track of all employees with job titles and branch codes. Such as, storing this information in an electronic database allows you to analyse it in depth. Furthermore, you can track all the data of employees by only clicking. This assists HR in providing a report on the performance of any employee within seconds. The IS gives you information about which employee is working at a certain branch.
Also, companies who aim to expand their operations in specific years can seek help from IS. The software provides them a detailed overview of the workforce. Information systems that support workforce planning help companies to expand in the future. Not all organisations use expansion planning software. The companies who want to grow in the future opt for this. The IS software estimate the labour if a company expands.
Provide Electronic Training:
The HR information system help managers to give electronic training to employees. The managers can upload the content on the portals for employees. Furthermore, managers set the training flow for delivery and performance. Similarly, e-training provides a platform that allows organizations to manage the training of employees. Trainees can interact with trainers in their own space. Also, online training enables employees to equip with the latest business tools. So that employees would be more productive in the workplace.
Organisations are now preferring E training for employees. The costs of online training are minimal when compared to traditional employee development. The e-training has made employee training quite easy. Managers can supervise the performance management to training output with digital portals. The digital tracking of training enhances the process. The use of information systems through electronic learning makes Course delivery more consistent. The employees can learn better with an individual approach.
Mitigate The Risk:
HRM information system minimises the risk of keeping an electronic record of data. This information system has all the tracks of employee training outcomes and performance. The digital data allow managers to track the performance of employees. Electronic records usually help in this tracking. If the managers do not have any track of employee performance.
This shows that the organisation is treating all employees without any biases. When there is no proper check on the employees. They will start taking the rules for granted. The information system ensures rules and policies without any biases. The digital analytic tracks the performance. Hence the reward system works based on employee performance.
Self-Service To Employees:
Organisations are focusing on having employees and their direct supervisors manage their data. An information system offers self-service to the employees. This saves employees and managers from hassle. The user-friendly and smart software automates the process. Further, the employees can manage leave, performance, and reward through digital software. Also, with daily updates, employees can look upon their efficiency. The analytics in HRIS shows where the employee exactly lies in performance.
Managing the information in excel or other software is difficult. Also, it is a time-consuming process for employees and managers. This will not give a daily update to the employees. When having an HRIS in a company, employees can have access to their performance on a daily basis. Also, employees can contact the management for leave without any hassle. The Automatic software update employee’s data without wasting time on approvals.
Sound Decision Making:
By using digital data from HRIS, managers can make better strategic decisions. In addition to this, the decision-making with strategic moves will improve the business position. In case, if the managers keep data on software like excel, it will be a complex form and hard to interpret. Too many spreadsheets for employees management is difficult. Further, a sheet is not a sustainable resource for decision-making.
You cannot share the unsorted sheets with upper management to make decisions. A good HR platform can accept imports of the data and maintain records of all employee data. Further, the HRIS system sorts your data on a consistent basis. So that management can take a look at any time. Management can make sound and better decisions based on data.