In an organisation, people think that the manager’s role is to remind about the project’s submission deadlines. But a manager’s role is not as simple as it sounds. This is because a manager has to implement both project planning, and development processes. A recent research shows that most of people don’t know the process of planning and development. Due to this, they become unable to perform well in their organization. This article explores the best way of project development and planning.
Phases Involved In The Project Planning Process
When it comes to the planning of a Project, information about its phases helps us a lot. Within an organisation, project planning helps the tycoons in overviewing every minor detail. In this process, we start from the selection of appropriate stakeholders. Further, we set the goals for our project. Then we find the risk assessment aspect that is most important in this process. After all these aspects, this process ends at the final presentation.
Identifying The Stakeholders
The first phase in this process is the identification of potential stakeholders. These may include the consumer, or the end-user of that Project. The meeting with stakeholders will help involve the consumer’s interest in your project planning aspect. This phase is important to initiate the planning, hence also known as the imitation phase.
Setting The Project’s Goals
Setting of goals is the second step of project planning process. For community or project goals settings, we can adopt the following methods;
- The Community goals largely determine project planning goals.
- Action strategies developed from the meeting, as well as public gatherings are utilised.
- Further, the tribal council, or board meetings are important ways for developing the action plan strategies.
Hence after defining this aspect, we can develop clear strategies to achieve these goals in our project planning process.
Define the Deliverables
According to a product animation video, the project planners search for processes to help them achieve pre-determined goals in this phase. Further, at this phase, the possible outcome of a Project is also predicted. This will help us in determining the change of failure. The prediction about chances of success, and failure will further govern the planner’s decisions.
Project Schedule Development
This is the fourth phase of project planning. Here, we make a roadmap to reach the destination. We also note each detail regarding a project that might include the following;
- How much time will it need for completion?
- How much workforce will we need to complete the Project?
- Do we need financial support for completing the process?
This phase also highlights majority of the issues that we may face after the project’s execution.
Possible Issues And Risk Assessment
In my opinion, fifth phase is the most important step in Project planning. Because here, we calculate the risk associated with a project. There’s no doubt that in the fourth phase, we came across all major, or minor issues in the Project. Now this is the time to calculate what impact this issue will have on the execution of a Project. Further, the risk management strategies will help in coping with a majority of those.
Final Submission Of The Project
The final step in Project planning is to present the Project to stakeholders. This phase involves a lot of preparations. This is done because our Project must meet the consumers’ expectations. So for this reason, the project presenter needs to fill consumers’ expectation gaps effectively.
After successful project planning, next step is development of the Project. Hence, for successful project development, the following steps will help us;
- Identify the goals (long-range)
- Explore the community to access possible problems in the goals set
- Determine the specific project goals
- Select a strategy for achieving the goal
- Design the project activities and objectives (SMART)
- Potential challenges’ assessment
- Making the Contingency plan
- Formation of the Evaluation plan
- Development of the Objective work plan (OWP)
- Creation of the sustainable work plan
There’s no doubt that in project planning and project development, few steps overlap. But a core difference is in the former one. This is because we make plans to develop a project. Still, project development is the execution of Project planning outcomes gym tights. So you can follow each step one by one to align the Project management tasks.